TIMOTHEOS FOUNDATION

Position: Assistant Monitoring & Development Officer

Reporting to: Manager Monitoring & Development

Location: Head Office, Blantyre

Status of Employment: 1 year contract and renewable

Overview

Timotheos Foundation is a local Malawian Christian charity organization whose primary objective is to support and care for orphans and other vulnerable children in Malawi. The Foundation was established on 1 September 2011 and was officially registered under the Trustees Incorporation Act of Malawi on 3 July 2012. The organization is affiliated with the Council for Non-Governmental Organisations in Malawi (CONGOMA) and the NGO Board of Malawi.

Overall responsibilities

The Assistant Monitoring and Development Officer will support program implementation, monitoring, data collection, reporting, and compliance across Timotheos Foundation’s departments to enhance program quality, accountability, effectiveness, and impact.

Key roles and responsibilities

1. Program Monitoring and Policy Compliance

1. Monitor and verify the distribution of handouts and other program items to ensure they reach the intended beneficiaries.
2. Conduct compliance checklists at program locations to assess adherence to established policies, procedures, and program guidelines.
3. Observe food distribution activities at program locations to ensure that food is distributed appropriately and that children receive the correct portions in accordance with program standards.

2. Data Collection and Verification

1. Review and verify monthly program reports against registers and other records maintained at the centers to ensure data accuracy and consistency.
2. Conduct verification exercises based on information and reports submitted by departmental managers to confirm the accuracy and reliability of reported data.
3. Conduct verification exercises related to examinations to ensure the accuracy, completeness, and consistency of examination records and results.

3. Stock Management and Documentation

1. Conduct stocktaking at center level to verify physical stock balances against recorded stock and expected monthly requirements for program distribution.
2. Carry out stocktaking exercises for schoolbooks and other program materials to ensure accurate inventory records and proper accountability.
3. Maintain and verify stock documentation to ensure that all stock movements, balances, and discrepancies are properly recorded and reported.

Personal attribute

1. Be a faithful and active Christian.
2. Dedicated and flexible team player who will not settle for less than excellence in all undertakings.
3. Presentable, well-behaved, sober and exemplary to learners.
4. Analytical skills
5. Demonstrate dedication to work and efficiency and effectiveness in dealing with duties assigned
6. Able to meet deadlines and work under pressure.

Qualification

1. Diploma in Statistics, monitoring and evaluation and any other relevant field
2. Experience in monitoring or data collection preferred
3. Strong analytical and organizational skills
4. Good report-writing and communication skills
5. Data and detail oriented
6. High standard of work
7. Computer literacy (Excel)
8. Able to drive motor vehicle with a clean Driving license.

How to apply

Those qualified and interested candidates should send their application letter, updated CV, copies of relevant certificates, and contact details of three traceable referees not later than November 6, 2026, through.

The Human Resource Manager

Timotheos Foundation

P.O BOX 30221,

Chichiri, Blantyre 3.

Email: recruitment@timotheos.org

Note that you can deliver your application to Timotheos Foundation Head Office.